Setting up an email footer: Outlook

When making an email footer use crisp, clean graphics and is presented with easy to understand, organised information. Ignoring this can cause your email footer to be more of a burden than a bonus.

Moov2 do not offer an email design service, however our partners at Shotgun Front http://www.shotgunfront.com can assist you in this regard.

How to create and setup an email footer

1. In the main menu, choose Tools. From the dropdown, select Options.
2. Click the tab (in the popup window) labelled Mail Format.
3. On the new tab, click the button at the bottom labelled Signatures...
4. A new window will popup. Select the New... option
5. A box entitled Create New Signature will popup, enter a name for your signature.
6. Create a name for your fooer (this is only for your reference)
7. With 'Start with a blank signature', click 'Next'
8. Chose 'Advanced Edit' and Microsoft Word (or your default text editor) will open up
9. Design the email footer to be laid out how you want it. To include images go to 'Insert' > 'Picture' > 'From file' and select the image(s).
10. When you are satisfied with your new footer, click 'Save'
11. Click 'Finish' on the next screen.
12. Click 'Ok'
13. Click Next >
14. Click Finish
15. Click OK
16. Make sure that the 'Signature for new messages' has your new footer selected and click Apply.
17. Your new email footer will now automatically be included at the bottom of each of your new emails.

How to attach an existing email footer in Outlook

1. In the main menu, choose Tools. From the dropdown, select Options.
2. Click the tab (in the popup window) labelled Mail Format.
3. On the new tab, click the button at the bottom labelled Signatures...
4. A new window will popup. Select the New... option
5. A box entitled Create New Signature will popup, enter a name for your signature.
6. Select the option Use this file as a template
7. Now click Browse and find the pre-designed email footer saved on your computer.
8. Click Next >
9. Click Finish
10. Click OK
11. Make sure that the 'Signature for new messages' has your new footer selected and click Apply.
12. Your new email footer will now automatically be included at the bottom of each of your new emails.

If you have any questions about email footers please contact Moov2.
Telephone: +44 (0)1202 398 380 or Email: info@moov2.com.